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To start up or make changes a 403(b) Annuity, you first need to complete a Salary Reduction Agreement (SRA). Scroll down to the 403(b) Annuity section below.

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Payroll & Human Resource Forms
Direct Deposit Form	Use this form if you would like to have your payroll check direct deposited into the allowed banks
ERSRI January 2003 Compass Newsletter	Newsletter from ERSRI that explains the restrictions for Post Retirement Employment
ERS Post Retirement Employment Form	The form required by the Employees Retirement System to be completed by retirees on a monthly basis for all hours worked while collecting their pension.
Lunch Aid Time Sheet	Time sheet that must be used for all Lunch Aides
Overweighted Class - Regular	Overweighted Class sheet for regular classroom teachers
Overweighted Class - Intinerant	Overweighted Class sheet for intinerant classroom teachers
Non Itinerant Coverage Reimbursement	Class Coverage Reimbursement form
Pay Dates - Professional / Administrators - FY06-07	Payroll Dates for Professional & Administrator payrolls
Pay Dates - Classified / Middle Management - FY06-07	Payroll Dates for Classified & Middle Management
Permanent Part Time Teacher Assistant Time Sheet	Time sheet that must be completed for all Permanent Part Time Teacher Assistants
Savings Bond Payroll Deduction Form	The form to complete if you want a payroll deduction for Series "EE" or Series "I" Savings Bonds
Substitute Clerk or Teacher Assistant Time Sheet	Time sheet that must be used for all Substitute Clerks or Teacher Assistants
W-4 Form (Federal Tax Withholdings)	This is the W-4 form that is required by law to be filled out by all employee's to record federal tax withholding information. If you would like to change your federal tax withholding amount, print the form, fill it out and forward it to the Payroll Office.
W-4 Tax Withholding Calculator Instructions	Instructions for using the Tax Withholding Calculator program listed below.
W-4 Tax Withholding Calculator	To help employees ensure they do not have too much or too little income tax withheld from their pay. Most will find this more accurate and easier to use than the worksheets that accompany Form W-4. You may use the results of this program to help you complete a new Form W-4.
WTU Contract Form A	Form that must be used by WTU for submission of various requests with the Human Resource department

403(b) Annuity Forms & Information
403(b) Salary Reduction Agreement form and instructions	The required form that must be filled out to initiate a 403(b) Annuity pre-tax payroll deduction. Instructions, guidelines, policies, procedures and required forms are included. Your Service Provider must also complete Section 6, the Maximum Allowable Contribution (MAC) calculation as explained in Section 5 of this form.
403(b) Annuity Approved Service Providers	This is a list of the approved insurance companies and service providers the school department allows.
403(b) Service Providers w/ Information Sharing Agreements	Fund Transfers between Service Providers are only allowed between Service Providers that have a signed Information Sharing Agreement on file with Warwick Public Schools and are on the Warwick Public Schools “Approved List of Service Providers”. The above Service Providers meet this criteria.
403(b) Salary Reduction Eligibility Notification	Form required to be signed by every employee notifying them of our 403(b) Annuity Salary Reduction Program
403(b) Annuity Summary Plan	Explains what a 403(b) Plan is and its benefits
403(b) Annuity Guidelines and Practices	Explains the forms that must be filled out, the dates the forms are due, Catch-Up Provision, etc.
403(b) Instructions for MAC Calculation	Provides the instructions for performing the Maximum Allowable Contribution calculation. (our employee's are required to perform the calculation if they select Fidelity as a Service Provider)
403(b) IRS Publication 4482	As the employee or participant, this IRS Publication explains all the laws, rules, and regulations regarding 403(b) annuities.
403(b) IRS Publication 571	IRS Publication that explains all the laws, rules, and regulations regarding 403(b) annuities.

Budget
Budget Transfer Procedure	Explains how the Budget Transfer procedure process works
Budget Request Form #8	Budget request form for detail budget requests
Transfer of Funds Form	Use this form to transfer budget dollars from one account to another, to resolve possible over budget situations.

Purchasing & Accounts Payable
Purchase Requisition Form	Purchase requisition form to purchase merchandise and purchased services
Purchase Order - Vendor Invoice - Accounts Payable Procedure	Instructions and requirements for filling out purchase requisitions and submitting to the Business Office. Instructions and requirements for submitting vendor invoices to the Business Office.
New Vendor Request Form	To request a new vendor number and vendor be added
List of Vendors with W-9 Form on File in Accounts Payable	This is a list of vendors accounts payable has a W-9 form on file.
Independent Contractor Agreement	Agreement that must be completed for all Independent Contractors that are not current employees and are not acting as an employee per IRS regulations that are stipulated in the agreement. Form W-9 below must also be submitted.
Form DWC-11-IC Designation of Status as an Independent Contractor	Link to R.I. Department of Labor and Training Workers Compensation Unit forms web page. The purpose of this DWC-11-IC form is to clarify the relationship between a contractor and the business hiring the contractor. Submitting this form means that the contractor is not an employee of the hiring business for workers' compensation purposes. The contractor is responsible for his own workers' compensation insurance coverage. The hiring business is not responsible to provide workers' compensation coverage for the independent contractor.
W-9 Request for Taxpayer Identification Number	Form must be completed per IRS regulations for all Independent Contractors and Vendors that are not current employees. Form must be submitted with the Independent Contractors Agreement above.

Audit Documents

FY05 City of Warwick Audit - Main Audit

FY05 City of Warwick Audit - Supplemental Pages

City of Warwick FY05 Audit Report & Financial Statements (includes School Department)

FY06 City of Warwick Audit

City of Warwick FY06 Audit Report & Financial Statements (includes School Department)

Lunch Forms for Parents
Lunch Application for Free or Reduced	Lunch Application for Free or Reduced Lunches
Instructions on how to complete Lunch Application	Parent letter with directions on how to complete the application for free/reduced lunch
Letter Household May Have Social Security Office	Verification letter for householder to have Social Security complete
Letter Household May Send To Employer	Verification letter for householder to have Employer complete

Lunch Forms for Administrators / Principals
Breakfast Cash Report	Form for schools to submit their daily breakfast cash receipts
Elementary Lunch Cash Report	Form for Elementary Schools to submit their daily cash receipts
Income Guidelines 2007-08	Income guideline information for lunch eligibility school year 2006-2007
Letter FS-FIP Office Completes07	Verification letter for householder to have Food Stamp/FIP office complete
Letter to FS FIP Off From The SFA07	Administrative letter sent to verify Food Stamp/FIP Status
Lunch Approval / Denial Form	Administrative form to notify parents of the Student’s lunch status benefit
Random Sampling Worksheet	Administrative form to calculate Verification information and random sampling Worksheet alternate method 1
School Verification Summary Instructions	Administrator’s instructions for school verification process
School Verification Summary Report	Administrative School verification Summary report
School Verification Summary Worksheet	Administrative form - Work sheet for Verification summary
School Verification Sampling Worksheet	Administrative form - Verification Sampling worksheet
School Lunch Verification Cover Letter	Administrative instructions for verification
School Lunch / Breakfast Program Procedure	School Lunch / Breakfast Program Procedure
Notification of Selection for Verification of Eligibility	Administrative letter to Parents that notifies them that their application has been selected for verification of eligibility.

Miscellaneous Forms
Cash Receipt Procedure	Procedure on how to handle all cash receipts
Cash Receipts Forms	Forms & procedure on how to handle cash receipts at the schools
Employee Counts by Year	Employee Counts by Year by Type
Form 31 Revenue Instructions	Instructions on how to complete Form 31 Revenue annually to R.I. Department of Education
In$ite Manual	Manual on how to use the In$ite Software
Mileage Reimbursement Request Form	Mileage Reimbursement Request Form is available in the Public Folders area
Mileage Chart	Mileage Chart listing mileage between each school
Organizational Chart	This will print an organizational chart of the Warwick School Department, from the Superintendent down.
Pupil Counts by Category by Year	Pupil Counts by Category
Pupil Counts by Category by School FY03	Pupil Counts by year by School by category (reg. ed., spec. ed., bilingual, voc. ed.)
Pupil Counts by Category by School FY04	Pupil Counts by year by School by category (reg. ed., spec. ed., bilingual, voc. ed.)
Pupil Counts by Category by School FY05	Pupil Counts by year by School by category (reg. ed., spec. ed., bilingual, voc. ed.)
R.I. Financial Reporting Law	To ensure that municipalities and school districts monitor financial 19 operations on an ongoing basis, execute a rapid response to budget problems, and maintain a balanced budget. It is the intent of the legislature to require that municipalities and school districts: (1) prevent year-end deficits; (2) immediately address potential deficits; (3) immediately address actual year-end deficits; and (4) stabilize municipal and school district finances.
School Activity Account Guidelines	Guidelines for use of School Activity Funds
Travel Expenditure Report	Form that must be used to be reimbursed for all Travel Expenditures
Use of Buildings Policy	Policy for using School Buildings
Use of Buildings Application	Application form to use or rent a school facility, building, gymnasium, auditorium, or classroom.
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